To aid and promote the judicial process by receiving, examining, preparing, and processing a variety of legal documents in support of court operations.
- Perform a variety of administrative and clerical duties requiring independent judgment to enhance efficient court operations, including assisting the Clerk of Court, the Cherokee Indian Police Department, Cherokee Court Judges, Attorneys, and the public.
- Maintains court records and files of both routine and confidential nature; makes appropriate entries to files; file-stamps various documents; ensures the smooth flow of files through the court system.
- Attends court hearings, motions, and trials to record minutes, administer oaths. Records and files exhibits introduced.
- Maintains court docket and schedules cases for hearings, conferring with the appropriate individuals according to established procedures and distributes dockets and related case files for review in a timely manner.
- Affixes seals and stamps to endorse, certify, and file documents.
- Files legal documents and related case materials; retrieves and delivers files and documents to court or appropriate parties, including notices of court actions.
- Responsible for routine correspondence received by the court requiring information or responses to inquiries.
- Advises attorneys, agencies, and the public on the status of cases in a professional and courteous manner; provides procedural information; answers inquiries not requiring technical legal advice; explains filing processes; explains fees and fines; assists individuals in locating material and information.
- Responsible for the recording system in the courtroom.
- Prepares documents in conformance with court orders, issues legal documents such as warrants, subpoenas, and other official documents on behalf of the court; recalls warrants; exonerates bail; prepares judgments and dismisses or seals cases in accordance with established codes and court procedures.
- Accepts fines and fees; maintains and updates financial records.
- In jury trials: maintains jury list, calls roll of the venire, calls jurors to the box, directs excused jurors as to when and where to appear next, swears the jury, polls the jury when directed by the Court.
- Has knowledge of all phases of court operation to serve the public in the absence of other staff members.
- Performs a variety of office and court support work; maintains copies of documents; maintains and updates files and databases; generates reports; performs word processing; operates office equipment; maintains and retrieves archived records.
This position is supervised by program leadership. This position is not responsible for supervising others. Follows well defined procedures and guidelines in job duties with minimal supervision. Handles all duties necessary for the operation of the Clerk’s office in the absence of the Clerk of Court.
Experience: 2 years of relevant, responsible clerical experience required.
Education: Associate’s Degree in secretarial science, business, criminal justice or paralegal studies required. Equivalent combination of education and experience may be in lieu of degree, with required related experience of an additional: 2 years with a High School Diploma/GED equivalent.
Licenses & Certifications: Valid, insurable NC Driver’s License required.
* Disclaimer Statement
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request.
EBCI reserves the right to revise the position description at any time. Designated positions may be required to assist in emergency and/or disaster situations. Complete job description is found on application site.
Judicial Branch
10 Non Exempt
ALL JOB POSTINGS CLOSE AT 11:59PM EST ON THE CLOSE DATE.