Provides financial oversight for all financial components of the Tribal Alcoholic Beverage Control Commission (TABCC) including but not limited to accounts payable, payroll, budgeting, accounting, etc. Responsibilities include payroll processing, creating regular reports, assisting with budget forecasting, and supporting the annual audit process. This position will assist in the preparation and analysis of budgets including capital, strategic and operational plans. This position will also serve as a gatekeeper for financial transactions
- Ensures the data processing, payroll and accounts payable and accounts receivable functions are processed in an accurate and timely manner.
- Data entry; filing; assist with daily check runs, mailing and verifying addresses.
- Ensures the general ledger is properly maintained with supporting reconciliations and schedules.
- Ensures property and equipment asset records are current, accurate and reconciled to the general ledger.
- Prepares accurate monthly financial statements in a timely manner; these statements include, but are not limited to, Comparative Statements of Net Position, Statements of Revenues, Expenses, and Changes in Net Position.
- Calculates and coordinates remittance of quarterly profit distributions to Director.
- Ensures all required reports are prepared accurately and filed on a timely basis.
- Ensures tax and profit distributions are computed accurately and made timely.
- Monitors cash flow and ensures the investment of surplus cash is optimized.
- Assists management by producing reports required for auditing purposes and daily management and coordinates independent audit activities.
- Ensures appropriate measures are taken to adequately protect customers’ charge card information through third-party PCI DSS (Payment Card Industry Data Security Standard) compliance.
- Ensures disbursements do not exceed approved budget line items; and provides notice to Director.
- Ensures financial reports are accurate, timely, and well communicated to the Director.
- Ensures sales data transmitted to the National Alcoholic Beverage Control Association (NABCA) is accurate and timely.
- Ensures personnel information is maintained in a strictly confidential manner.
- Ensures personnel administration forms are collected and maintained appropriately (for example payroll and immigration forms, I-9 forms).
- Ensures employee benefit programs (i.e. health, life, and dental insurance, etc.) are in place and administered properly.
- Audits daily store reports and related paperwork and ensures deposits are made in a timely manner.
- Ensures required sales data is transmitted to the NC ABC Commission and the National Alcoholic Beverage Control Association (NABCA) in an accurate and timely manner.
- Assists with the organization and supervision of physical inventory counts and related re-counts; determining where inventory problems (if any) may lie; creating and posting adjustments.
- Ensures property and equipment asset records are current, accurate and reconcile to the general ledger.
- Creates and maintains spreadsheets to allocate expenses appropriately.
- Assists ABC Officers with law enforcement reports to ABC Commission.
- Assists with the computation and completion of various excise and sales tax reports including the transmission of required funds in a timely and accurate manner.
- Assists with the computation and disbursement of other alcoholic beverage taxes in accordance with applicable regulations.
- Downloads prices from NC ABC Commission website, updates prices in computer and prepares shelf labels.
- Performs basic troubleshooting on computer system and coordinates upgrades and repairs with contract maintenance.
- Performs general ledger account reconciliations and posts related journal entries.
- Ensures data processing and accounts payable functions are completed accurately and timely.
- Supports the implementation of work strategies and ensures they are followed.
- Assists with inventory orders and inventory transfers.
- Daily Deposit/Check/Cash: Review and enter day sheets from gift shop and box office. Track any discrepancies or irregularities, investigate and report issues.
- Ensures a safe, clean, and healthy environment for visitors and employees.
- Performs general administrative tasks; performs other tasks as assigned.
- Ensures proper documentation management, retention, and disposition practices are followed.
- Assists with inclement weather issues, disaster preparation and recovery efforts.
- Handle requests for information and data concerning accounting.
This position is supervised by program leadership. This position is not responsible for supervising others.
Experience: Five (5) years of related experience required. Experience MUST include finance management.
Education: Bachelor’s degree in accounting or finance is required
Licenses & Certifications: Must have a valid NC driver's license to operate TABCC-owned vehicles; driving records must be reasonably clean. Must be bondable.
* Disclaimer Statement
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request.
EBCI reserves the right to revise the position description at any time. Designated positions may be required to assist in emergency and/or disaster situations. Complete job description is found on application site.
Independent
14 Non Exempt
ALL JOB POSTINGS CLOSE AT 11:59PM EST ON THE CLOSE DATE.
