Provides assistance to the administrative section of Cherokee Qualla Boundary Head Start and Early Head Start. This service will include answering the telephones, providing necessary information forms, notices, etc., as needed. Responsible for organizing a workable filing system for the Qualla Boundary Head Start and Early Head Start documents in addition, to the above Secretary will perform other duties deemed necessary to carry out the objectives of the program.
- Receives and documents all incoming calls to the office. Determines the nature of the call and records in a telephone log. Delivers telephone messages in a timely manner. Refers calls or visitors to appropriate service area person or handles them personally.
- Receives radio calls from buses, inputting information in phone log, etc.
- Greets all visitors and maintains tracking of visitors signatures on a sign-in sheet. Directs visitors to appropriate area, person or classroom.
- Receives incoming correspondence, reports, etc., screens out those items which he/she can handle personally and forwards the rest to appropriate personnel and/or director.
- Assists the administrative assistant, Director - Early Education, program managers, and coordinators with tasks such as purchase orders, filing, letters, documents, on a daily basis or as deemed necessary.
- Assists with program enrollment in maintaining enrollment applications and receiving incoming enrollment applications and forwarding information to the appropriate manager, while inputting information into data tracking system.
- Ability to assist in managing/organizing office and related equipment.
- Must have skills in typing and entering data into the computer.
- Performs job duties according to established safety procedures and Tribal policy.
- Maintains a neat and orderly work area and office reception area.
- Operates a variety of office equipment such as central phone system, answering machine, FAX, Postage meter, copier, etc.
- Responsible for the upkeep of the sexual offenders registry notebook.
- Updates staff mailboxes and daily bulletin.
- Submits articles to the One Feather in absence of Literacy Coordinator.
- Serves as a bus driver/monitor.
- Assists in classrooms and kitchens as needed.
- Assists Professional Development Coordinator with trainings and data input for analysis.
- Must complete an annual physical.
This position is supervised by program leadership. This position is not responsible for supervising others.
Experience: One (1) year of related experience required.
Education: High School Diploma/GED equivalent required.
Licenses & Certifications: Valid, insurable NC Driver’s License required. Must have CPR/First Aid certification. Proof of vaccination status is required by Head Start Performance standards.
* Disclaimer Statement
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request.
EBCI reserves the right to revise the position description at any time. Designated positions may be required to assist in emergency and/or disaster situations. Complete job description is found on application site.
CERS
05 Non Exempt
ALL JOB POSTINGS CLOSE AT 11:59PM EST ON THE CLOSE DATE.
