Performs diversified administrative duties in support of daily operations and programs, to include bookkeeping and data entry. Maintains specified records, files, and logs to ensure accurate reporting of office activities. Serves as a professional point of contact, acts as a positive Tribal ambassador, and maintains a positive public relations image for the department and for the Tribe.
- Greets department visitors and aids as needed, making necessary notifications, directing visitors to the specified office, and facilitating contact with the appropriate people.
- Provides clerical and administrative support to the department by typing memos, reports, and letters, proofing paperwork, filing, ordering supplies, and preparing notary work.
- Assists with bookkeeping and accounting functions as appropriate, entering data into Tribal accounting software.
- Prepares internal documentation, may include but not be limited to: requisitions, purchase orders, expense reimbursements, grants, vehicle maintenance work orders, and other administrative paperwork.
- Supports capital purchases and asset management, performing data entry and tagging all non-capital "sensitive" program assets and purchases when received; may tag capital purchases.
- Inventories and tracks offsite storage.
- Responds appropriately to requests for information and assistance, gathering information from other program staff when the need arises.
- Maintains calendars, entering appointment data regarding fixed meetings, appointments, and conferences for the office.
- Assists with program events as needed.
- Answers and directs phone calls and responds appropriately to requests for general information and assistance; takes and delivers messages.
- Distributes incoming mail and processes outgoing mail daily, ensuring all mail is handled in a timely manner; prepares USPS/UPS/FedEx packages.
- Operates basic office equipment, computer, telephone, fax, and copier to perform job duties.
- Responsible for maintenance and upkeep of office equipment, including but not limited to, copier, non-capital and capital equipment and fax machine.
- Performs job duties according to established safety guidelines and Tribal policies.
This position is supervised by program leadership. This position is not responsible for supervising others.
Experience: Three (3) years of related experience required. Experience to include intermediate level administrative, bookkeeping, and general accounting practices.
Education: Associate’s Degree in related field required. Equivalent combination of education and experience may be in lieu of degree, with required related experience of an additional: 3 years with a High School Diploma/GED equivalent.
Licenses & Certifications: Valid, insurable NC Driver’s License required. Proof of vaccination status is required by Head Start Performance standards. Must have Notary Public or obtain within 6 months of hire.
* Disclaimer Statement
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request.
EBCI reserves the right to revise the position description at any time. Designated positions may be required to assist in emergency and/or disaster situations. Complete job description is found on application site.
CERS
10 Non Exempt
ALL JOB POSTINGS CLOSE AT 11:59PM EST ON THE CLOSE DATE.
