Performs various administrative/secretarial & bookkeeping functions in support of the daily operations of Tribal Construction's Inventory Program. Maintains & tracks technical projects & financial information for billing by maintaining accounts receivable, payable, reconciliations and related reports. Maintains an inventory of all parts & materials used by the Tribal Construction Program and outside customers for the repair & construction of water & wastewater systems.
- Prepares billing for inventory, maintains records and back-up. [Billing includes reconciling ledgers to pay requests, reconciles department ledgers with Tribe's ledgers, investigates & clears discrepancies, reviews & closes according to procedures; submits pay request to appropriate department for reimbursement and prepares month end financial statement for program; including, a monthly aged accounts receivable.]
- Prepares files & maintains purchase orders, pay requests & physical inventory records and participant files. Sorts bills {accounts payable) and assigns financial codes.
- Prepares & maintains files for correspondence, requisitions, purchase orders, financial reports, time & materials used on projects.
- Assists in the preparation of budget for inventory.
- Receives & records parts/materials processing them according to inventory procedures and monitors level of department supplies & reorders as needed.
- Assists with the distribution of parts needed for daily job assignments, documenting parts & materials used on a daily basis, maintaining current & complete inventory records.
- Responds to requests for cost of parts for the preparation of bids; including answering phone, directing calls, answering questions, and providing assistance.
- Assists with annual audit physical count of inventory.
- Attends meetings, takes notes, prepares & distributes information as requested.
- Performs job duties according to established safety guidelines and Tribal policies.
- Maintains reports, records, files & logs according to established guidelines & Tribal policies.
This position is supervised by program leadership. This position is not responsible for supervising others.
Experience: One (1) year of related experience required.
Education: High School Diploma or GED Equivalent required. Equivalent combination of education and experience may be in lieu of degree, with required related experience of an additional 1 year.
Licenses & Certifications: Valid, insurable NC Driver’s License required.
- Must be familiar with department's policy & procedures for bidding, ordering, receipt, and storage of parts/materials/supplies; be able to read and interpret requisitions and bid quotes.
- Must have a thorough knowledge of the billing process.
- Requires the ability to maintain, update and consolidate various records, files & reports.
- Must have basic secretarial & bookkeeping skills and be familiar with accounting practices.
- Duties require computer skills and a specified software program.
- Must use basic office equipment [computer, calculator, copier/scanner, phone system and two-way radio.
* Disclaimer Statement
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request.
EBCI reserves the right to revise the position description at any time. Designated positions may be required to assist in emergency and/or disaster situations. Complete job description is found on application site.
Operations
8 Non-Exempt
ALL JOB POSTINGS CLOSE AT 11:59PM EST ON THE CLOSE DATE.
