Performs diversified administrative duties in support of daily operations, meeting and greeting visitors, answering telephones to channel all incoming calls, and providing required assistance. Serves as a professional point of contact, acts as a positive Tribal ambassador, and maintains a positive public relations image for the department and for the Tribe.
- Greets department visitors and aids as needed using the Cherokee language, making necessary notifications, directing visitors to the specified office, and facilitating contact with the appropriate people.
- Serves as the backup for accounts payable, including inputting information into the accounting software (requisitions, invoices), journal entries, budget amendments, line item transfers, etc.
- Provides clerical and administrative support to the department by typing memos, reports, and letters, proofing paperwork, filing, ordering supplies, and preparing notary work.
- Responds appropriately to requests for information and assistance, gathering information from other program staff when the need arises.
- Maintains calendars, entering appointment data regarding fixed meetings, appointments, and conferences for the office.
- Answers and directs phone calls and responds appropriately to requests for general information and assistance; takes and delivers messages.
- Distributes incoming mail and processes outgoing mail daily, ensuring all mail is handled promptly; prepares USPS/UPS/FedEx packages.
- Operates basic office equipment, computer, telephone, fax, and copier to perform job duties.
- Responsible for maintenance and upkeep of office equipment, including but not limited to, copier, non-capital and capital equipment and fax machine.
- Performs job duties according to established safety guidelines and Tribal policies.
- Must be willing to learn Cherokee and take classes as mandated.
This position is supervised by program leadership. This position is not responsible for supervising others.
Experience: One (1) year of related experience preferred. Experience to include basic clerical experience in a professional office setting, and application of business office practices and procedures.
Education: High School Diploma or GED Equivalent required.
Licenses & Certifications: Valid, insurable NC driver’s license required.
* Disclaimer Statement
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request.
EBCI reserves the right to revise the position description at any time. Designated positions may be required to assist in emergency and/or disaster situations. Complete job description is found on application site.
CERS
8 Non-Exempt
ALL JOB POSTINGS CLOSE AT 11:59PM EST ON THE CLOSE DATE.
