Facilitates the following program functions, including but not limited to: requisition process (review and entry), completion of purchase orders, ordering, receiving, asset tracking, inventory tracking, record keeping, and other duties that support the Manager - Finance and EBCI Qualla Boundary Head Start and Early Head Start.
- Receives and enters requisition requests from center managers, supervisors, and office personnel to start the purchasing process.
- Tracks requisitions to purchase order conversion.
- Coordinates with vendors and orders items once an approved purchase order is available.
- Assists staff in obtaining the best price and quality by developing competitive quotes for items requested.
- Receives and verifies that shipments are complete and in good condition.
- Notifies supervisor of any discrepancies regarding orders.
- Obtains signatures on all contracts between the program and vendors.
- Enters contracts and backup in financial management software for the approvals process.
- Enters budget amendments as prescribed by the Manager - Finance.
- Processes transfer and disposal forms of assets and assists in both inventory and asset tracking.
- Distributes goods received to appropriate center or office.
- Maintains a resource of current catalogs online and in print.
- Creates and maintains a vendor list to hand out to employees.
- Handles mail in and out of center.
- Picks up and delivers A/P checks to centers and office personnel.
- Answers phone and directs calls for the office. Maintains all reports, records, files and logs as required.
- Prepares specified reports and summaries as required.
- Assists in the classrooms, kitchen, and at the front desk as needed.
- Serves as a bus monitor. Maintains office equipment, replacing toner, drums printers, etc.
- Liaison with IT in regards to staff used iPads, Kindles, and printers.
- Attends workshops and seminars pertaining to this position.
- Wears proper safety clothing and equipment necessary to perform the tasks at hand.
- Performs all duties according to established safety procedure and Tribal Policy.
- Must complete an annual physical and TB test.
This position is supervised by program leadership. This position is not responsible for supervising others.
Experience: Three (3) years of related experience required.
Education: Associate’s Degree in related field required.
Licenses & Certifications: Valid, insurable NC Driver’s License required. Proof of vaccination status is required by Head Start Performance standards.
* Disclaimer Statement
This is not intended to be an all-inclusive list of job-related responsibilities, duties, skills, requirements or working conditions. Other duties may be assigned based on business need and the supervisor’s request.
EBCI reserves the right to revise the position description at any time. Designated positions may be required to assist in emergency and/or disaster situations. Complete job description is found on application site.
CERS
10 Non Exempt
ALL JOB POSTINGS CLOSE AT 11:59PM EST ON THE CLOSE DATE.
